Effective Date: June 27, 2026
Last Updated: June 27, 2026
Data Flow Solutions Inc. (“DFS,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Notice explains how we collect, use, disclose, and safeguard your information when you visit our website https://dataflowsolutions.com/ (the “Site”), use our services, or interact with us in any capacity.
Please review this Privacy Notice carefully. It explains how we collect, use, disclose, and protect information when you visit our Site, engage our services, or otherwise interact with us.
1. Information We Collect
1.1 Personal Information You Provide
We may collect personal information that you voluntarily provide to us when you:
- Complete our contact or consultation booking forms (e.g., name, email address, phone number, company name, and message content)
- Subscribe to our newsletter or mailing list (e.g., email address)
- Apply for a career opportunity (e.g., name, contact details, resume, and employment history)
- Communicate with us via email, phone, or other channels
1.2 Information Collected Automatically
When you visit the Site, certain information is collected automatically, including:
- Device and Browser Information: IP address, browser type and version, operating system, device type, and screen resolution
- Usage Data: Pages visited, time spent on pages, referring and exit URLs, click patterns, and navigation paths
- Location Data: Approximate geographic location derived from your IP address
1.3 Cookies and Tracking Technologies
We use cookies, pixels, and similar tracking technologies to enhance your experience and collect analytical data. For detailed information about the cookies we use, please refer to our Cookie Policy.
1.4 Client Documents and Service Data
In the course of providing our data-operations, consulting, and related services, our clients may provide us with documents, files, databases, and other materials that contain information about the client, its personnel, or its own customers (collectively, “Client Documents and Service Data”). We process this information solely to perform the services requested by the client and in accordance with our agreement with that client. The client is responsible for the information it provides to us, and we handle that information as described in the “Service Provider and Processor Role” and client-data security and retention provisions below.
1.5 Sensitive Information
We do not seek to collect sensitive personal information through the Site. Client Documents and Service Data provided to us in connection with our services may, in some cases, include sensitive categories of information, such as government identifiers, financial account details, or health-related information. Where we process sensitive information on behalf of a client, we do so only as necessary to provide the requested services, under appropriate confidentiality and security safeguards, and in accordance with our client agreement and applicable law. We ask that clients not provide sensitive information unless it is required for the services.
1.6 Healthcare / HIPAA-Related Information
Some clients may engage us to process information that includes protected health information (“PHI”) governed by the Health Insurance Portability and Accountability Act (“HIPAA”). Where our services involve PHI on behalf of a covered entity or business associate, we will enter into a Business Associate Agreement (“BAA”) with the client and will process PHI only as permitted by that BAA and applicable law. Except as set out in an applicable BAA, this Site is not intended for the submission of PHI, and we ask that clients not transmit PHI to us outside of an agreed, secured process. Nothing in this Privacy Notice is a representation that the Site itself is HIPAA-compliant.
2. How We Use Your Information
We use the information we collect for the following purposes:
- To provide and improve our services: Processing inquiries, scheduling consultations, and delivering our business process management, AI, and data analytics solutions
- To communicate with you: Responding to your requests, sending service-related notices, and providing updates you have opted in to receive
- To send marketing communications: Delivering newsletters and promotional content about our services, industry insights, and AI and automation developments (only with your consent; you may opt out at any time)
- To analyze and improve the Site: Understanding how visitors use the Site, diagnosing technical issues, and optimizing performance and user experience
- To ensure security: Detecting and preventing fraud, unauthorized access, and other malicious activity
- To comply with legal obligations: Meeting applicable laws, regulations, and legal processes
2.1 Automated and AI-Assisted Processing
To deliver our services, we use automated data-processing tools, including open-source optical character recognition (OCR) technology, to extract and organize information from documents. We also develop and operate our own in-house AI module, which we may train and improve over time to enhance the accuracy and efficiency of our services. These tools operate within our own controlled environment and under human oversight.
We do not use third-party or commercial generative AI services to process Client Documents or Service Data, and we do not use this information to train publicly available or third-party AI models. Where we use Client Documents or Service Data to develop, train, or improve our own AI module, we do so only as permitted by our agreement with the relevant client and under appropriate confidentiality and security safeguards. We do not sell this information.
3. Third-Party Services and Analytics
3.1 Google Analytics
We use Google Analytics, a web analytics service provided by Google LLC, to collect and analyze data about how visitors use the Site. Google Analytics uses cookies to collect information such as how often users visit the Site, which pages they visit, and which other sites they visited prior to arriving. The data collected is used solely to improve the Site and our services. Google Analytics collects only the IP address assigned to you on the date you visit the Site, rather than your name or other identifying information.
You can learn more about Google Analytics and opt out by visiting: https://tools.google.com/dlpage/gaoptout
3.2 Google Search Console
We use Google Search Console to monitor and maintain the Site’s presence in Google Search results. This tool provides us with data about search queries that lead visitors to our Site, indexing status, and technical performance. Google Search Console does not collect personal information directly from visitors.
3.3 Website Hosting, Analytics, and Technology Providers
Our Site is built and hosted using third-party website technologies, including content-management and page-building tools. These providers may process limited technical data necessary to operate, secure, and display the Site. We select providers that offer appropriate security and privacy protections, and we encourage you to review the privacy notices of the technology providers that support our Site.
4. How We Share Your Information
We do not sell, rent, or trade your personal information. We may share your information only in the following circumstances:
- Service Providers: With trusted third-party vendors who assist us in operating the Site, conducting our business, or servicing you (e.g., hosting providers, email marketing platforms, and analytics tools), provided they agree to keep your information confidential
- Legal Requirements: When required by law, subpoena, court order, or governmental regulation, or when we believe disclosure is necessary to protect our rights, your safety, or the safety of others
- Business Transfers: In connection with a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction
- With Your Consent: In any other case where we have obtained your explicit consent to share your information
4.1 Service Provider and Processor Role
When we process Client Documents and Service Data to deliver our services, we generally act as a service provider or processor on behalf of our client, who acts as the controller of that information. In that role, we process the information only on the documented instructions of the client and as described in our agreement, and we do not use it for our own independent purposes. Our processing of personal information that we collect directly through the Site, such as contact-form submissions, is governed by the remainder of this Privacy Notice.
5. Data Retention
We retain personal information for as long as necessary to fulfill the purposes described in this Privacy Notice, unless a longer retention period is required or permitted by law. When personal information is no longer needed, we will securely delete or anonymize it.
5.1 Retention of Client Documents and Service Data
Client Documents and Service Data are retained for the duration of our engagement with the relevant client and thereafter only as required to comply with our contractual obligations, applicable legal or regulatory requirements, or legitimate business needs such as backup and recovery. When this information is no longer required, we securely delete, return, or anonymize it in accordance with our agreement with the client.
6. Data Security
We maintain administrative, technical, and organizational safeguards designed to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of electronic storage or transmission over the Internet is 100% secure, and we cannot guarantee absolute security.
6.1 Protection of Client Data
We apply administrative, technical, and organizational safeguards to Client Documents and Service Data based on the sensitivity of the information and the requirements of our client agreements. Depending on the engagement, these may include access controls, encryption in transit and at rest, confidentiality obligations for personnel, and secure processing environments.
7. Your Rights and Choices
Depending on your location, you may have certain rights regarding your personal information, including:
- Access: The right to request a copy of the personal information we hold about you
- Correction: The right to request correction of inaccurate or incomplete personal information
- Deletion: The right to request deletion of your personal information, subject to certain legal exceptions
- Opt-Out of Marketing: The right to unsubscribe from marketing emails at any time by clicking the “unsubscribe” link in any email or contacting us directly
- Cookie Preferences: The right to manage or disable cookies through your browser settings or our cookie consent tool
7.1 California Residents (CCPA/CPRA)
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA), including the right to know what personal information is collected, the right to request deletion, the right to correct inaccurate personal information, the right to opt out of the “sale” or “sharing” of personal information (including “sharing” for cross-context behavioral advertising), the right to limit the use of sensitive personal information, and the right to non-discrimination for exercising your privacy rights. We do not sell your personal information for monetary consideration. To the extent our use of analytics or similar technologies is considered “sharing” for cross-context behavioral advertising under the CCPA/CPRA, you may opt out by adjusting your cookie and tracking preferences or through the controls described in this Privacy Notice.
7.2 European Economic Area, UK, and International Visitors
If you are visiting from the European Economic Area (EEA), United Kingdom, or other jurisdictions with data protection laws, you may have additional rights including the right to data portability and the right to lodge a complaint with a supervisory authority. Our legal bases may include consent, performance of a contract, compliance with legal obligations, and legitimate business interests, depending on the context.
7.3 International Processing and Transfers
We are based in the United States, and the information we collect and process may be stored and processed in the United States or in other countries where we or our service providers operate. These countries may have data-protection laws that differ from those in your jurisdiction. Where we transfer personal information internationally, including from the EEA, United Kingdom, or Switzerland, we take steps to ensure that appropriate safeguards are in place, such as standard contractual clauses or other lawful transfer mechanisms, to protect the information in accordance with applicable law.
To exercise any of these rights, please contact us using the details provided in Section 10 below.
8. Third-Party Links
The Site may contain links to third-party websites or services that are not operated by us. We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party sites or services. We encourage you to review the privacy policies of every site you visit.
9. Children’s Privacy
The Site and our services are not directed at individuals under the age of 16. We do not knowingly collect personal information from children. If we become aware that we have collected personal data from a child without verification of parental consent, we will take steps to delete that information promptly.
10. Contact Us
If you have any questions or concerns about this Privacy Notice, your personal information, or wish to exercise any of your rights, please contact us at:
Data Flow Solutions Inc.
34-18 Northern Blvd
Long Island City, NY 11101
Phone: (877) 216-5504
Email: info@dataflowsolutions.com
Website: https://dataflowsolutions.com/
11. Changes to This Privacy Notice
We may update this Privacy Notice from time to time to reflect changes in our practices or applicable laws. When we make changes, we will revise the “Last Updated” date at the top of this page. We encourage you to review this Privacy Notice periodically to stay informed about how we are protecting your information.